Presenting Your Poster

Poster presenters must register for the conference and be available throughout the entire poster session to discuss the material and answer questions. Attendees must wear badges to be admitted into the poster sessions.

Poster sessions will be held during the following dates and times:

  • Session I: Friday, April 10, 6:00 – 7:30 pm
  • Session II: Saturday, April 11, 6:00 – 7:30 pm

Preparing Effective Posters

An effective poster is self‐contained and self‐explanatory, balancing graphics and text. It is not a page‐by‐page printout of a journal paper. Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, do not include the entire abstract, emphasize graphics, and make sure every item in your poster is necessary. Proofread the copy before printing.

Before the Conference

  • Planning and Layout  Please limit the size of your entire poster or poster sections to 45 inches high X 90 inches wide. The poster boards are 4 feet (48 inches) high X 8 feet (96 inches) wide. Most people will view your poster from a distance of 3 to 4 feet; make it easy to identify the title and authors by including a complete heading. Your poster will also be identifiable by its poster number, which will be on the board and listed in the Final Program.   
  • QR Code You are encouraged to use a QR code, or Quick Response code,  a square black-and-white two-dimensional matrix bar code that contains a URL, text message, phone number, or online content. The camera on a mobile phone, iPad, or other Internet-connected device reads a QR code to retrieve information. Learn how to create a QR code.
  • Organization  Consider organizing illustrations and text using a grid plan. Arrange materials in columns rather than rows, a format that is easier to read. Place the most significant findings at eye level below the title; place supporting data and/or text in the lower panels.
  • Title  Prepare a banner for the top of the poster, indicating the abstract title, author(s), and affiliation(s). Use lettering at least one inch high. Be sure to include the abstract title, author names, and the institution where the work was completed in large letters centered at the top.
  • Illustrations  Design figures for viewing from a distance (3 to 4 feet) and use clear, visible graphics and large type. Colors are effective if used sparingly; use dark colors on white or pale backgrounds and light colors on dark backgrounds. Figures should illustrate no more than one or two major points. Indicate illustration sequences with numbers or letters at least one inch high. (Omit "Fig." or "Figure," because it is unnecessary and occupies excess space). Keep figures simple.
  • Text  Minimize narrative. Use large type in short, separated paragraphs with unjustified (ragged right) margins. Numbered or bulleted lists are effective ways to convey a series of points. Each figure or table should have a heading of one or two lines in very large type stating the “take‐home” message. Use a type size that can be read easily from a considerable distance (3 to 4 feet).
  • Select a legible font such as Times New Roman, Baskerville, or Palatino; font size between 16–24 points. Minimize the number of fonts used throughout the abstract. Avoid using all capital letters or boldface in the body of text. The title should be larger that the rest of the text.
  • Color  When choosing a background, remember that neutral or gray colors will be easier on the eyes than a bright color. In addition, color photos and color graphs look best when mounted on gray.
  • Edit  Do a final edit of text, graphics, and the links between the two. Proofread the text more than once; correct any spelling and grammar mistakes.

Final Preparations

  • Print out your poster before you leave for the conference. 
  • Bring business cards. 
  • Bring copies of your abstract if you’d like to hand out copies. 
  • Consider posting a PDF of your poster on your personal website and including its URL on your poster in a clearly visible text box.

At the Conference

  • Check in with the monitor at Registration before hanging your poster. You must be registered for the conference to participate in the Poster Session. Presenters who are not registered and not wearing a badge will not be allowed in to the session. 
  • Arrive at the poster session 10 to 15 minutes before it begins. Allow enough time to display your poster; ADAA will provide pushpins. 
  • Do not write on the poster boards or use a stapler to hang your poster. Projection equipment, printers, electrical outlets, and computers are prohibited in the poster session area.
  • Remain with your poster until the session ends. Presenting authors are required to be available to discuss the content during the session. Distribute business cards and handouts for those who want additional information.
  • If you have not registered for the conference and someone hangs your poster, it will be removed prior to the beginning of the session.
  • Remove materials promptly at the end of the session. Posters remaining after the session will be discarded.

Register for the Conference

All presenters must register for the conference. Posters cannot be displayed if the presenter is not registered.

Questions? Call 240–485–1030.