Purpose and Size
Each committee will have a clearly stated purpose, including responsibilities, tasks, and term prior to beginning any work or meeting. Standing committees may have as few as 5 members and no more than 20.
A committee will outline the best manner to complete its tasks and decide the most effective venue to move agenda forward. An ADAA staff liaison will be assigned to each committee for support. ADAA staff will assist in setting up conference calls and meetings. Minutes from all meetings are required and should be filed with ADAA staff.
The chair and all members must be ADAA members in good standing. The committee chair will be appointed or approved by the Board of Directors. Participation on committees is voluntary, and no payment will be made to any member for services. All members must complete conflict of interest forms; have an equal vote. ADAA members can volunteer to serve or be recruited by the committee chair or Board of Directors.
Terms of Service
Chair of a committee will serve a one-year term; members will serve a two-year term. All terms may be renewed.
Conflict of Interest
Members will adhere to the ADAA policy on conflict of interest. Individuals as well as staff will make the chair aware of relevant disclosures made by committee members. It is the responsibility of the chair to raise issues of conflict during meetings and calls.
Removal of Committee Members
Individuals will be removed if they are no longer members of the organization in good standing. Individuals can be removed from a committee for lack of disclosure; obligating ADAA to financial arrangements or contracts (with a hotel, vendor, travel agency, speaker, entertainer, publisher, or other service or company) without prior written approval and agreement from the President; using the ADAA logo or name in ads or print electronic material without permission; offering organizations, universities, businesses, or individuals partnership in activities without prior written approval from the President; or lack of participation on calls, meetings, or activities.