Guidelines for Submission

Submission

ADAA will limit the number for any individual to two accepted oral session presentations (symposia, roundtables, workshops, individual oral) or four poster presentations. (Note:  Nonpresenting coauthors do not count toward the individual participation limit.)

• Presenters may not request specific dates or times for their presentations.
• All presenters must register for the conference.
• All presenters are expected to make their own travel arrangements.

Submit Your Abstract

• Symposia, Clinical Workshops, and Roundtables [1]
• Individual Oral and Poster presentations  [2]
• Master Clinician sessions [2]

Registration and Cancellation

All presenters are encouraged to attend the entire conference for educational and networking purposes. To allow you and your colleagues to make an informed decision about participation, please be aware of the ADAA registration policy:

• All presenters, including posters, must register immediately at the appropriate rate upon notification of acceptance.
• Presenters may not register as conference guests.

In the event that presenters need to cancel after they have registered, registration cancellation notice must be received in writing by March 1, 2014. Cancellations by telephone are not accepted.

• A $75 administrative fee will be charged for all refunds.
• Cancellations will not be accepted after March 1, 2014, for any reason, including medical and travel complications, due to the many costs associated with planning and organizing this conference.
• All refunds will be issued after the conference ends.

Abstracts and Educational Learning Objectives

Every submission must include a session abstract and three educational objectives, which are required for peer review and compliance with sponsor guidelines for CE and CME credits. The educational objectives are statements that clearly describe what an attendee will learn, know, or be able to do as a result of the proposed program. The objectives should focus on the learner and be written with action verbs that describe measurable behaviors.

To write objectives that comply with CE and CME guidelines, only use verbs such as analyze, apply, assess, create, compare, demonstrate, describe, discuss, explain, plan, practice, predict, recognize, summarize, use, utilize, etc.

Examples

• Recognize difference between acute and traumatic stress.
• Apply novel techniques when treating patients with comorbid anxiety and depression.
• Practice relaxation and breathing techniques.
• Analyze demonstrations of CBT in novel settings.
• Summarize genetic advances in our understanding of related disorders.
  

Do not use these words when writing objectives: understand, learn, know, appreciate, become aware of, become familiar with. You will be asked to rewrite your objectives if you include these words. Do not write “Participants will learn about OCD.” or “ Participants will understand how to treat anxiety and depression.”

Review of Abstracts

All abstracts are peer-reviewed and ranked on the basis of quality, merit, and the criteria listed below. If accepted, presenters may be asked to incorporate changes recommended by reviewers. Review sample abstracts [3].

Criteria for Review

• Importance and scope of topic
• Relevance to the clinical management of anxiety and depressive disorders
• Relevance to understanding the underlying mechanism of anxiety and depressive disorders
• Diversity, quality, and depth of the topic
• Balance and objectiveness of the topic
• Scientific merit of the topic
• New research or research innovations presented
• Innovations, novel approaches, experiential learning, or cases presented to advance diagnosis and treatment
• Involvement of basic and clinical researchers, researchers and clinicians, or clinicians with diverse backgrounds
• Has this session been offered before? Does it provide a valuable perspective, training, or acquisition of skills? How is the session different from past presentations?
• Presentation of preliminary data in poster abstract

Disclosure Statement

All presenters must complete and submit disclosure and conflict-of-interest information online by the specified deadline. Those who do not submit this information or resolve any conflict prior to the conference will not be allowed to present.

• All presenters are required to include a standard disclosure slide [4] in their visual presentations, even if you have nothing to disclose.

Incomplete/Complete Submissions

You may request an electronic confirmation when your individual oral or poster submission is complete; or you may print out the completed symposia, roundtable, or workshop submission for your records. Authors will be contacted if submissions are incomplete or did not follow the submission guidelines, and they will be given an opportunity to complete them prior to the deadline. Incomplete submissions will be rejected immediately. All presenters will receive notification about acceptance by e-mail and are expected to respond to e-mail confirmations by the deadlines specified. It is your responsibility to make sure your browser is set to accept the e-mails.

Please review the online submission process before you begin, and be prepared to upload documents at the time of submission.

Audiovisual Equipment

ADAA provides the following AV equipment in all session rooms: laptop, LCD projector, screen, and podium with microphone.

• Additional requests must be made at the time of presentation submission and approved prior to the conference. No requests for additional AV will be approved on-site.
• ADAA will not rent Mac computers, slide or overhead projectors, or flip charts.

Handouts

Attendees appreciate receiving copies of slides and other materials about your presentation. ADAA encourages you to consider this and suggests the following options:

• Make handouts available to ADAA to post on the website after the conference.
• Ask attendees for business cards, and e-mail the handouts after the conference.
• Bring handouts with you; ship them directly to your attention at the hotel once you have a reservation; or copy them at the hotel business center.

• You are responsible for any copying and shipping costs incurred; ADAA will not make copies of handouts.

Withdraw Policy

Deadline: January 30, 2014
If you choose to withdraw your presentation, please write or conference [at] adaa [dot] org (e-mail ADAA) by January 30, 2014. The designated contact person must notify all copresenters and coauthors about the withdrawn presentation. Withdrawn sessions will not be reinstated.